Software for executive assistants

Administrative assistants perform clerical duties and administrative tasks to support various types of organizations, and they are employed in offices in almost every business sector. Read on for the skills every admin assistant needs, along with the tech tools that would be helpful to. The web is full of helpful applications and resources for executive assistants. Working as an administrative assistant an excellent. This is another one of the mustknow admin assistant interview questions to prepare for. Applicants who are wellversed in computer software are at a distinct advantage as more duties become automated. Executive assistants may serve as backup for the marketing team and. Id like to share a few tips from the become an inner circle assistant book starting at page 216. Software to modernize how executive assistants work. Employers want administrative assistants with these. This software will help your virtual assistants compare time zones with a quick glance, plan conference calls that work for all employees andor clients, and schedule web meetings at appropriate times. An executive assistant is the right hand of the person they support, handling everything from personal schedules to executive board meetings. Best executive assistant resume example livecareer.

For instance, administrative assistants and executive assistants electronically maintain schedules and calendars for managers, executives and even entire departments in general. Administrative assistants must be familiar with word. Most administrative assistants sit at their desks for most of the day, but some jobs may require an assistant to travel with an executive on important business trips. Microsoft outlook is the gold standard for many companies email needs.

Lansing, mi successful executive assistants are reliable, responsive selfstarters. For instance, administrative assistants and executive assistants electronically maintain schedules and calendars for managers, executives. Between aligning their tone and vision with that of their boss, to juggling 3 or more different tasks at the same time, their day is busier than yourstrust me. Numbers refers to the order of the competencies in the competency bank.

The first ever software built specifically for executive assistants, base supports the core responsibilities of an ea while accommodating the unique work style of executives. As technology has transformed the workplace and organizations have downsized, companies have sharply reduced the ranks of administrative assistants. Executive assistants also frequently help executives with reports, presentations, and other correspondence and must have strong written communication skills and intermediate office software skills powerpoint, excel. They are partners to the senior managers they support. Apply to administrative assistant, executive assistant, training coordinator and more. Ziprecruiter scanned over 9,000,000 job postings and created a list of the most commonly required abilities for executive assistants. Productivity tips, tools and techniques for executive assistants. An executive assistant is an administrative professional who supports the daytoday functioning of an office or a senior leadership member within an office. Topnotch executive assistants are more than just assistants. Software and tools for executive assistants software and tools are unique per client, but here are some that you might be asked to use for work. Provide highlevel administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

The american society of administrative professionals. Every executive assistant will have to develop a unique skill set based on their executive s responsibilities, personality, and communication style. However, executive assistants have additional responsibilities and higher levels of tasks to perform that can have an effect on the success or profitability of a business. Best online tools for executive assistants 2020 capitalize my title. Below are five of some of the most popular and useful apps designed for the executive assistant who is constantly on the go. In most cases, the executive secretary focuses on more administrative. Salaries for administrative and executive assistants vary by employer, geographic location, and experience. Below are five of some of the most popular and useful apps designed for the executive assistant. Like administrative assistants, executive assistants must demonstrate exceptional organizational, time management, and interpersonal skills. From daytoday essentials like microsoft office to helpers like productivity and organization apps, youll need to be up on the current software and tech trends in order to be effective in your position. Top administrative assistant software and the skills every. Join for free asap provides me with the resources i need to do my job better.

Asap is the largest international association for executive assistants and administrative professionals. For a free, simple piece of time tracking software, i would recommend. In career development, effective communication, worklife. Thats why weve put together this exhaustive list of online resources specifically for administrative professionals. As one of the most strategic levers in a company, its time you had tools built for the way you work.

Read about productivity tips and executive assistant tools used by silicon valley eas. Executive assistants are people who provide administrative assistance, like answering phones and setting meetings. Cabinet is a communityled task management system that connects and empowers administrative professionals. Youll support your employer as he or she supports the larger enterprise, so youll need flexibility, determination, software. The difference is that an executive assistant is specifically a senior office staff member assigned to a top executive. Created by hbo producer, gregg feinberg after becoming tired of the antiquated way of capturing notes he, with input from his assistants, worked with app developers to create an app that functions as one call log for the executive and the assistant. Must have extensive knowledge of microsoft windows, microsoft office and internet applications, including the ability to create spreadsheets. Thats why weve put together this exhaustive list of online resources specifically for administrative. Executives are looking for candidates with impeccable written and oral abilities who can manage typical administrative software. Executive assistants are responsible for a variety of professional, and sometimes personal, lowlevel coordination for executives. High school graduates who have experience using computer software. Use asana as your admin or executive assistant tool asana asana.

Simply put, the best executive assistants are indispensable. They perform various office management duties, provide clerical support and often handle tasks that have a direct effect on the success of the business, such as training staff. When you have a team of virtual assistants working for you. Project management tips for administrative assistants. They perform clerical tasks, like accepting and making phone calls, setting business. Our app, built to help assistants focus on what matters most, is enhanced by comprehensive resources curated especially for eas in this moment. World time buddy is a convenient world clock, time converter, and an online meeting scheduler. They also work with software for word processing, desktop publishing, database management and spreadsheets. As an executive assistant, you might spend a lot of time taking notes, preparing reports, analyzing financials or researching information for your boss. They get to know the likes, dislikes and priorities of executives to the point where it becomes second nature. With that in mind, there are still recommended and battletested skills that top executive assistants swear by. The below list is of what computer software skills employers want administrative assistants to have is excerpted from job ads by employers for administrative assistants in the united states i did not excerpt the many words and phrases in the descriptions like payroll, inventory management, maintain calendars,prepare. Software and apps admin assistants should master scheduling software.

Software to modernize how executive assistants work base. Strategies for personal and executive assistants for productivity and. Top administrative assistant software and the skills every great. Proficiency in ms office ms excel and ms powerpoint, in particular assist. Visit payscale to research executive assistant salaries by city, experience, skill, employer and more.

Software administrative assistant jobs, employment. As so many of these processes are now done exclusively on the computer, software savvy is essential. Training can also be acquired on the job or through software and. Kudos is a virtual software that enables peertopeer recognition. Software and apps admin assistants should master thejobnetwork. Stay on top of your todo list from your phone or desktop and track your accomplishments over time. Administrative assistants and executive assistants need good to great technology skills because they use a variety of business software applications in their administrative roles and jobs. May 16, 2016 here are five musthave apps for executive assistants. Executive assistant certificate programs are designed to provide the training necessary to effectively and professionally provide administrative and secretarial support to individual executives or. Administrative assistants have a lot of tasks to handle on any given day, and strong tech skills are a must. Competency model for executive administrative assistant 1117 the following competencies have been identified as those that best separate superior from satisfactory job performance in the class of executive administrative assistant. I was eager to personalize my computer from day one at my current work place.

A good executive assistant software should be intuitive to use. Executive assistant software should make an eas job more streamlined and should never create more work. Most administrative personnel are required to use specific software, theyll want to know what youve used in the past. However, finding the right app can sometimes be difficult. Proficiency in ms office ms excel and ms powerpoint, in particular assist with outlook appointments and reporting systems. In many respects, the role of executive assistant is similar to that of a receptionist, secretary or administrative assistant. How to hire a great executive assistant robert half. Often undersung, this cloud storage program syncs between your computer and your phone. Salary estimates are based on 23,629 salaries submitted anonymously to glassdoor by executive assistant.

This software supports most email applications too. Base is the first software built specifically for eas. Being an administrative assistant often involves keeping a live calendar for your boss and maybe others as well, so this is. Here are the most useful apps for busy administrative assistants. You must also ensure that they have time to do priority. Evernote the app allows you to save almost anything. Cabinet software for executive assistants and admins. The life of an administrative or executive assistant is a never ending series of voicemails, scheduling conflicts, employee complaints, coffee runs, and last but not least, paper cuts. Software usage envelops most parts of the administrative professional job. Executive assistants work with every conceivable piece of office equipment, from computers to photocopiers to fax machines.

Your executive assistant will also act as your gatekeeper and personal representative. Experienced executive assistants can become indispensable parts of a companys decisionmaking process, collecting reports and overseeing other assistants. Aptitude tests for secretaries and executive assistants. Base exists to help executive assistants succeed in their role to support their executives through courageous help and ambitious growth like never before. Tailor your marketing pitch to your ideal candidate and let those job. Microsoft will never develop software that can calm a hysterical sales manager, avert a crisis by. Most entrylevel positions are available to those with a high school diploma and good communication and computer skills, but some administrative assistants. As such, the computer training you pursue should be tailored to these important tasks.

Cabinet is a task management software for assistants that is. Is it your first day of work as an executive assistant or admin assistant. When skills can only take you so far, enlist the help of administrative assistant software. Because technology changes constantly, executive assistants must be comfortable adapting to new equipment. An executive assistant is an administrative professional who supports an organizations executive or another highlevel administrator.

Busy eas dont have time to watch tutorials to figure out how to use something. The top five characteristics to being a good executive. Apr, 2015 staying organized is the most important part of being an executive assistant. Where can i learn more about the best tools for executive assistants in 2020. Executive assistants manage the bosss calendar, coordinate meetings and take messages, but executive assistants are also tasked with providing highlevel administrative support for the company. Jun 02, 2015 every rockstar executive assistant knows that managing your executive s schedule is more than just scheduling and rescheduling meetings. The tool lets employees give each other props for a job well done, but it also. The roles of executive secretaries and administrative assistants have considerable overlap, and the differences in the roles can vary by organization. Administrative assistant job description job description. Executive assistant certification and diploma program.

Executive assistants are typically responsible for scheduling meetings, maintaining detailed records, organizing events, and ensuring overall efficiency of office operations. Administrative assistants have a lot of tasks to handle in any given day, and strong tech skills are a must. If youre searching for work as an executive assistant, you need a resume that demonstrates your value to your employer and also to the company that hires both of you. Youll support your employer as he or she supports the larger enterprise, so youll need flexibility, determination, software skills, initiative, and focus. Software applications for executive assistants and admin assistants. The ultimate online resources guide for executive assistants. Being an administrative assistant often involves keeping a live calendar. Top 14 administrative assistant interview questions. Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. In short, they know what it takes in every instance to make their boss look good. Note that this is just a list of examples and you do not need to purchase any before submitting your application.

Executive assistant training programs prepare individuals for advanced administrative roles in corporate or legal environments. Access your leaders personal data, like loyalty numbers, and preferences in. An executive assistant software applications for executive. Employers want administrative assistants with these computer. Executive assistant intro paragraph this first paragraph should contain a brief, two to threesentence description of your company. Executive assistants are similar to administrative assistants or secretaries in that they all support someone elses workusually an executiveby handling or supervising office duties. What salary is typical for administrative and executive assistants. You can learn more about the best tools for executive assistants in 2020 here. In many aspects, the role of executive assistant is similar to that of a secretary or administrative assistant. Once you fall behind and lose track of tasks, it becomes nearly impossible to get everything done and brace yourself for the inevitable unexpected issues. Secretaries and administrative assistants may seek training in word processing, spreadsheet, and database software.